Computer Master - Email Archiving & Compliance

Email Archiving & Compliance

Why Archive?

• Can you efficiently retrieve email sent years ago, or find valuable intellectual assets of ex-employees?
• Are you prepared for a lawsuit involving email, IM or other electronic records?
• Do you have compliance requirements mandating retention of email and IM?
• Do you struggle with storage optimization?
• Are you protected from a hard drive crash or accidental deletion of email?
• Is your email backed up offsite to protect from disaster?
• Are your PST files unmanageable?

With the escalating volumes of email, the Hosted Exchange Email Archiving and Compliance solution of Computer Master, provides organizations with a comprehensive email compliance solution for addressing business demands, including:

Mail Management and long-term storage of email communications with online search and retrieval.
Regulatory Compliance -- SEC and FINRA for Broker-Dealers, Investment Advisors and Hedge Funds; Sarbanes-Oxley for public companies; Federal Rules of Civil Procedure (FRCP) and privacy mandates such as Gramm-Leach-Bliley.
Litigation eDiscovery and audit requests.
Security and protection of mission-critical business information.
Business Continuity and Disaster Recovery planning.
Migration and consolidation of PST files, backup tapes and historical data, in a central online repository, together with email, BlackBerry, Bloomberg, Reuters, instant messaging and e-fax.

What is Email Archiving?

Computer Master's Message Archiver provides secure, off-site email archiving and long-term storage with online access. An authentic copy of all incoming, internal and outgoing hosted Exchange email & attachments, IM, Bloomberg, Reuters, BlackBerry, e-fax and any PST files and imported legacy email, is captured, replicated and unified in the Message Archiver for rapid web-based search, retrieval & monitoring. All messages are securely stored and organized in Computer Master's mirrored SAS 70 Certified Data Centres. The simple web-based search and retrieval process provides rapid access by all users to current and historical email records, even if the original has been deleted.

Features & Benefits

Email Management & Storage Optimization

Software-as-a-Service (SaaS) delivery model
secure, centralized, off-site storage with multi-Data Centre replication
eliminates mailbox size limitations
online access to current & historical email and instant messages
rapid search & retrieval via full text indexing
searches on email, headers & attachments
email is serialized, time-date stamped
eliminate PST files and migrate existing data from in-house solutions or Lotus Notes
online administrator Control Centre for management of user's access right
multi-lingual interface (Eng., Fr., Sp., Ger., Port., Jp., Chin.)
unicode for search and display in all languages

Compliance, Audits & eDiscovery

meets stringent compliance & audit rules (SEC, IIROC [IDA], FINRA, FRCP, SOX, HIPAA, privacy)
WORM back-up with write-verification ensures message integrity & authenticity
unified online search, retrieval, monitoring & audit tools for policy enforcement
eDiscovery & case management tools
secure end-to-end dual encryption to ensure privacy and non-disclosure
full audit trails & reports on email and IM history
random sampling, keyword flagging and legal holds
complete lifecycle management with retention & disposal periods

Business Continuity & Disaster Recovery

One-Click Recovery to Outlook
mirrored data redundancy with 4 copies of every messsage
geographically isolated offsite backup with multi-Data Centre replication
acts as a permanent secondary mail system to send & receive email

Implementation

SAS 70 Certified mirrored data centres
full integration with Computer Master's Hosted Exchange email
seamless implementation within hours
no software, hardware or programming required
synchronized access via Active Directory integration
scalable; pay-as-you-grow solution

Download Computer Master's Message Archiver brochure.